A records management policy is one of the key instruments that must be developed and implemented if an organisation is to manage records correctly. The policy is the document that tells all staff how they must manage corporate information assets.
We develop records management policies for private and public sector organisations, using either ISO 15489 or National Archives guidelines depending on the nature of the organisation. We ensure that at least the following components are included in the strategy, and then assist in publishing and promulgating the policy throughout the organisation:
- Policy statements
- Scope, ensuring that the policy caters for records on all media in all locations
- Relationship with other policies
- Records retention and disposition
- Roles and responsibilities, including that of top management and all users
- Storage areas and security, including classifications
- File plans, classification schemes and other instruments
- Reviews and audits
The records management policy cannot be a static instrument so we see how it can best be used in your specific circumstances. This may include publishing on the intranet, training, and introduction of policy awareness programmes and induction sessions.
Contact us for a quotation to develop a records management policy.