The course will be run by Paul Mullon who is recognized by the South African National Archives as a records management consultant. Paul has worked closely with the National Archives on the implementation of International Standards in South Africa and convenes a worldwide ISO working group on long term preservation of electronic records. He is a member of SABS (SA Bureau of Standards) and ISO Technical Committees for both Document Management Applications (ECM) and Records Management, often heads up the South Africa delegation to ISO committee meetings and acts as the liaison between various ISO Technical Working Committees. He is a highly sought after speaker with many years’ experience in the industry.
This programme closely follows the Requirements for Records Managers in the Public Sector as set out by the National Archives and Records Service (NARS) and is ideal for Records Managers in the Public Sector who have not been through the National Archives training. It covers all the content required by NARS for compliance to their Directives. This programme is a must for any staff member who has been appointed to the position of records manager, or who has been allocated those responsibilities.
The people who will benefit most from this training would be:
• Records Managers
• Senior Registry Officials
• Departmental managers responsible for Records Management
• Departmental/unit records coordinators
• IT staff responsible for records management
Because of the interactive nature of this course, attendance is restricted to 25 delegates so please register as soon as possible to avoid disappointment.
Duration: 5 Days
Course Fees: R12 000.00 excluding VAT.
Download the Records Management for the public Sector Brochure.
The objective of the 5-day records management course is to teach the delegate the requirements of records management as specified by the National Archives and Records Service of South Africa..
Statutory and regulatory framework applicable to records management PART 2: MANAGEMENT OF PUBLIC RECORDS Managing electronic records PART 3: RECORDS CLASSIFICATION SYSTEMS FOR PUBLIC RECORDS Designing, implementing and maintaining records classification systems PART 4: DISPOSAL OF RECORDS Systematic disposal programme PART 5. CARING FOR PUBLIC RECORDS Caring for specific types of records PART 6: TRAINING Specific responsibilities of the records manager PART 7: COMPLIANCE MONITORING Specific duties of the records manager
By the end of this course you will:
OBJECTIVES
COURSE OUTLINE
PART 1: STATUTORY AND REGULATORY FRAMEWORK
Managing micrographic records
Managing audio-visual records
Managing security classified records in all formats
The designation and responsibilities of a records manager
Functional subject filing systems
Designing and implementing a new file plan
Application and Maintenance of the filing system
Schedule for records other than correspondence systems
Schedule for paper-based records other than correspondence systems
Schedule for electronic records systems
Schedule for micrographic records
Schedule for audio-visual records
Discontinuing/terminating records systems
The specific responsibilities of the records manager
Gaining control
Current records
Terminated records
Applying for disposal authority
Current records Terminated records
Security classified records not covered by the categories above
Disposal of records
Destruction of records
Transfer of Records
General Transfer to archives repositories
Transfers between governmental bodies
Transfer to off-site storage facilities
The specific duties of the records manager
Paper-based correspondence files
Records other than correspondence files
Cartographic records
Photographs and negatives
Books and registers other than library material
Electronic Records
Caring for magnetic media
General
Magnetic tapes
Diskettes
Caring for optical media
Micrographic records
Audio-visual records
Security classified records in all formats
The specific responsibilities of the records manager
FACILITATOR DETAILS
COR Concepts facilitators are all specialists in the field of Document, Records and Information Management. Most of our Records Management facilitators have worked at one of the Provincial or National Archives and Records Services and are carefully selected to deliver the most value to assist you in applying the course content to your organisations. Our EDRMS facilitators all have extensive experience in the design and/or implementation of these systems.
OUTCOMES